Courier Service Tender

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HORIZON SCHOOL DIVISION NO. 67

INVITATION TO TENDER

COURIER SERVICES

 

Horizon School Division No. 67 requests tenders from qualified contractors for the supply of courier services for the division. The contract period will be for twenty-four (24) months, from the first day of September, 2018 to the last day of June, 2020, inclusive.

 

The courier service will visit each school in the division at least twice per month on a consistent schedule.

 

Interested parties should contact Philip Johansen at the address below, or call 403-223-3547 for further details.

 

Closing date and time for tenders is Thursday, August 16, 2018 @ 2:00 p.m.  Tenders must be submitted in a sealed envelope and clearly marked with the following information:

Tender: Courier Services Horizon School Division

Please submit to the following address:

Horizon School Division No. 67

6302 - 56th Street

Taber, AB

T1G 1Z9

Attention:  Philip Johansen

 

HORIZON SCHOOL DIVISION NO. 67

CONTRACTED COURIER SERVICES INFORMATION SHEET

 

SCHEDULE

CURRENT WEEKLY SCHEDULED ROUTE

 

Day 1

Day 2

Day 3

Total

Approximate Distance

310 km

270 km

150 km

730 km

Number of Stops

14

11

14

39

REQUIREMENTS

COURIER VEHICLE

The successful candidate will have the option of providing their own vehicle or renting the use of the division owned courier van. 

A contractor provided vehicle must be reliable, in good repair, and provide closed storage for courier items.  Contractors are advised that the route requires significant travel on gravel roads throughout the winter months.

The school division will be responsible for the fuel, insurance and maintenance costs of the division owned vehicle.  The vehicle will be eligible to rent by the contractor for $0.40/km.  To rent the school division van, the driver must produce a driver’s abstract with no more than 6 demerits.  The driver will be responsible for all speeding violations.  The contractor will be responsible for all damages and accidents determined to be the drivers fault The driver will be responsible for washing and sweeping out the van at least once per month.

INSURANCE

The contractor will be responsible to maintain general liablility insurance in the amout  of not less than $2,000,000 insuring against bodily injury, personal injury, and property damage.  Evidence of such insurance will be required within 30 days of signing the contract.  The division will be named as an additional insured on the policy.

SOURCE DEDUCTIONS & REMITTANCES

As a contracted position, the school division will make no deductions or withholdings from payments made to the contractor.  The contractor will be personally responsible for both the employee and employer portion of Canada Pension Plan (2018 employee contribution rate 4.95%, employer contribution rate 4.95%) and for regular income tax remittances.  The contractor’s annual earnings will be reported to Canada Revenue Agency on a T4A.

The contractor will be responsible for any GST to be charged and remitted to Canada Revenue Agency.

REFERENCES

Each bid must include at least two references that the division may contact in evaluating the contracts.

The school division is not obligated to accept any of the submitted bids.  Price will not be the only factor in awarding the contract.

HORIZON SCHOOL DIVISION NO. 67

CONTRACT COURIER SERVICES

BID FORM

Contractor Name: __________________________________________________________

Proposed Schedule (place an X on the days intending to operate monthly)

 

Monday

Tuesday

Wednesday

Thursday

Week 1

 

 

 

 

Week 2

 

 

 

 

Week 3

 

 

 

 

Week 4

 

 

 

 

 

Bid Rate Amount

This rate is inclusive of all costs incurred by the contractor.

This amount must be scalable if additional service is required.  (Examples rate/km, rate/day, rate/month)

Year 1                                    Price: __________________     Per: ______________________                            

 

Year 2                                    Price:  __________________     Per: _______________________                            

 

Vehicle (Check which will be used)

______Division owned courier vehicle (Approximately 14,600 km annually @ $0.40/km = $5,840)

______Contractor provided vehicle

 

Make:

 

Model:

 

Year:

 

Odometer Reading:

 

Vehicle cargo storage area is enclosed and remains dry.           Yes             No

References

 

Name

Phone Number

1.

 

 

2.